NOW HIRING: Executive Assisant

By Colleen Blackmore-Doucette, President

About the Role:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide comprehensive support to the President and Director of Operations and ensure the seamless operation of administrative, marketing, and governance activities. This multifaceted role demands a high level of professionalism, discretion, and versatility—balancing executive support, marketing tasks, travel coordination, and board-level governance support. The EA will be required to be in the corporate office 100% of the time. Position is expected to begin early September 2025. Application deadline is July 24, 2025.

Key Responsibilities:

Executive Support

• Provide high-level administrative support to the President and Director of Operations, including calendar management, scheduling, and prioritizing meetings.
• Maintain accurate filing systems for sensitive and confidential documents.
• Draft correspondence and handle email communications on behalf of the President and Director of Operations.
• Prepare reports, presentations, and documentation as required.

Marketing & Communications

• Assist with content creation, including blog writing, social media management, and email marketing campaigns.
• Support brand development and consistency across platforms.
• Design visually compelling materials using tools such as Canva or similar.
• Maintain and update the website and digital assets in collaboration with external stakeholders or internal teams.

Travel & Logistics

• Arrange domestic and international travel, including flights, accommodations, and car rentals.

Board, Committee, & Governance Support

• Organize and coordinate governance and board/committee meetings including agenda creation, minutes, follow-ups, and document distribution.
• Maintain governance documentation and ensure compliance with internal policies and applicable regulations.

Operational Tasks

• Manage the packaging and shipping of materials, products, and marketing assets.
• Oversee and maintain spreadsheets, reports, and databases using Excel and Word.
• Assist with administrative projects as needed.

Qualifications & Skills:

• Minimum 3–5 years of experience in a similar executive assistant or administrative role.
• Demonstrated experience in marketing, including social media management, blog writing, and branding/design.
• Excellent verbal and written communication skills in both English and French (bilingual required).
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and marketing tools/platforms.
• Experience supporting board and committee governance activities.
• Outstanding organizational skills with a keen eye for detail and time management.
• Ability to work independently, prioritize multiple tasks, and handle confidential information with integrity.
• Energetic, flexible, and professional demeanor in both in-person and virtual interactions.

To Apply:

• Please submit your resume to info@steelplus.com detailing your experience, cover letter, and salary expectations and why you’re a great fit for this role. Only those selected for an interview will be contacted.

Employment Type

Full-time

Location

Moncton, New Brunswick, Canada

Requirement